How We Work
Analyzing the processes & current control weaknesses
Simplified Transition Process – Accountax Bookkeeper
At Accountax Bookkeeper, we adhere to rigorous procedures to facilitate a smooth and seamless transition of your existing account setup into a new integrated accounting environment. Recognizing the uniqueness of every business, we tailor our approach accordingly! Utilizing our efficient transition methodology, we migrate in-house processes to the Accountax Bookkeeper environment seamlessly, ensuring no disruption to regular operations. Our transition management solution is comprehensively divided into five sections, spanning from understanding the business to the monitoring and review phase.
Step 01
Business Understanding
During the business understanding stage, we will collaborate with our clients to achieve the following objectives:
- Determining the nature of the business and the extent of work and processes to be entrusted.
- Evaluating the existing documentation system, process flow, and internal control setup.
- Assessing the existing policies and procedures.
- Identifying necessary improvements or modifications in the current system for a smooth transition of work from the client’s environment to Accountax Bookkeeper’s environment.
- Conducting on-site visits by the Accountax Bookkeeper Team if necessary or engaging in communication via phone, teleconference, and chat to comprehend the client’s business and requirements.
- Adopting a hands-on approach with the client to delineate the scope of services to be outsourced.
Step 02
Gap Analysis and Scope Statement
Overall, the comprehension of the business is employed to assess the disparity between the current system and the envisaged system required from the standpoint of risk management and internal control. This primarily entails:
- Comparing the current system with the proposed system and pinpointing the gaps.
- Analyzing the gaps and finalizing the scope statement based on the requirements of control points.
- Clearly delineating and communicating the roles and responsibilities of Accountax Bookkeeper and the client during the transition process.
- Identifying process weaknesses, proposing and developing new processes where necessary by Accountax Bookkeeper and the client.
- Establishing a deadline to complete the outsourced transition process.
Step 03
Implementation Planning
- Clear identification of gaps and scope is essential to determine resource requirements and allocation at Accountax Bookkeeper.
- Accountax Bookkeeper ensures provision for additional resources and infrastructure facilities if needed to facilitate the transition process smoothly.
- We analyze various software and add-ons suitable for the clients’ reporting requirements.
- Considering sending a comparative analysis of different software options to clients to offer a broader range of outsourced choices.
Step 04
Transition
- Our transition process relies on the complexity and quantity of the work along with the given timeline. It may vary from one month to three month
- We document and draft every process either related to document, data collection, understanding of client business, roles and responsibility of every officer (RASCI Matrix) and cost apportionment master
- We do compare actual performance at regular intervals and communicate the same to the management for further required actions
- We advise our client for parallel running of their current system until the new system is fully tested and implemented.
- During our implementation phase, the client team is also trained on new software’s functionality and features if any to view and generate reports.
- During our transition process, we expect our client to follow standardized processes which can further be improved for a better internal control system.
Step 05
Monitoring and review
- Clear identification of gaps and scope is vital to determine resource requirements and allocation at Accountax Bookkeeper.
- Accountax Bookkeeper ensures provision for additional resources and infrastructure facilities if necessary for a smooth transition process.
- We analyze various software and add-ons suitable for clients’ reporting requirements.
- We contemplate sending a comparative analysis of different software options to clients to offer a broader range of outsourced choices.
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